Tender Executive

Job Title: Tendering Executive

Department: Sales & Estimation

Reports To: Estimation Manager / Sales Head

Experience Required: 2+ years in Tendering for electrical switchgear or panel manufacturing industry/ EPC Projects

Industry: Electrical Switchgear / Panel Manufacturing

Tentative Budget: 3 to 5 LPA

Tendering Executive – Responsibilities

•  Upload and submit tenders accurately through GeM, CPPP, Government Online Tender portals, and customer/vendor portals within stipulated timelines.
• Identify and monitor relevant tenders for HT/LT panels, PCC panels, MCC panels, APFC panels, distribution boards, feeder pillars, CRP, bus ducts, and related electrical-panel supply & ETC works.
• Download, register, and maintain tender documents, amendments, and deadline details.
• Review tender specifications, BOQs, SLDs, GA drawings, approved makes, delivery requirements, and technical conditions.
• Check eligibility criteria, pre-qualification requirements, EMD/tender-fee requirements, statutory documents, and required credentials.
• Prepare tender checklists and ensure timely collection of all required internal documents.
• Coordinate with design, production, quality, purchase, finance, and administration teams for required tender inputs and documents.
• Prepare technical compliance statements, deviation sheets, product data sheets, test certificates, drawings, and company credential documents.
• Maintain records of approved makes, standard technical documents, past-supply credentials, ISO certificates, and statutory registrations.
• Prepare and submit clarification queries to tender authorities when specifications or requirements are unclear.
• Attend pre-tender/pre-bid meetings only for collecting tender-related information and clarifications.
• Track tender dates, document-submission requirements, corrigenda, extensions, and clarification responses.
• Maintain a complete tender tracker with tender reference number, client, scope, submission deadline, document status, and outcome.
• Archive tender documents and maintain a database of submitted technical documentation for future reference.
• Ensure tender documentation complies with applicable IS/IEC standards, quality requirements, approved makes, and tender conditions.
• Maintain confidentiality of tender documents, technical information, customer data, and internal records.

Educational Qualification:

• Diploma / B.E. / B.Tech in Electrical Engineering.
• Certification in project management, or AutoCAD (preferred).
• Knowledge of e-tender portals, Excel, and vendor coordination.