Vacancy for Logistics & Dispatch Executive

1. Role Purpose To manage the complete logistics and dispatch activities, ensuring timely, safe, and accurate delivery of electrical control panels, switchgears, and related materials while ensuring compliance with documentation and transport regulations.

2. Key Responsibilities Dispatch & Planning

• Plan, schedule, and execute daily dispatches based on production readiness.
• Coordinate with Production, QC, and Stores for material readiness.
• Ensure proper packaging and safe handling of panels and components.

Logistics Coordination

• Arrange suitable transport vehicles based on load requirements.
• Coordinate with transporters and negotiate cost-effective rates.
• Monitor vehicle movements and ensure on-time delivery.

Documentation & Compliance

• Prepare and verify dispatch-related documents: Delivery Challan, Invoice, E-Way Bill, Packing List, Gate Pass.
• Ensure compliance with GST and statutory transport guidelines.
• Maintain accuracy in item details, quantities, and customer references.

Safety & Material Handling

• Oversee loading/unloading activities and ensure safe handling practices.
• Ensure proper use of lifting tools, tackles, and PPE.
• Check packing quality to prevent transit damage.

Coordination & Communication

• Share dispatch status with Sales, Project, and Service teams.
• Coordinate with customers regarding shipment details and delivery schedules.
• Maintain relationships with transporters and logistics partners.

Record Keeping & Reporting

• Maintain dispatch logs, transporter bills, LR/POD records, and gate pass reports.
• Prepare daily/weekly/monthly logistics and dispatch MIS.
• Track pending deliveries and follow up for PODs.

3. Required Skills & Competencies

• Knowledge of control panels and switchgear components (preferred).
• Understanding of commercial documentation and dispatch procedures.
• Basic GST and transport regulation knowledge.
• Proficiency in MS Excel, ERP systems, and email communication.
• Strong coordination, negotiation, and time-management skills.

4. Qualification

• Graduate / Diploma (Electrical/Mechanical/Supply Chain preferred).
• Minimum 2 year experience in logistics/dispatch in manufacturing (electrical industry advantageous).